Camp/Conference Request

Our Summer 2025 Conference Season is scheduled to run May 26 - July 19. If your event runs outside of these dates, please reach out directly to us via email after completing this form at summercamps@msstate.edu. We will take your request to be reviewed by the Housing and Residence Life Leadership Teams.

When completing your reservation form, please remember the following:

  • If you are responsible for more than one camp or session, fill out a reservation form for each group.
  • If you do not know the number of participants at this time, use the number who attended most recently. Be sure to update your participant numbers as soon as possible, but no later than 20 days before your camp is schedule to arrive.
  • If your group is a new summer group, provide an estimate number. You can adjust your estimate once you receive your contract.
  • We are asking all day camps to register here, as well.
  • As we are a one-stop shop for all camps & conferences, there is no need fo you to reach out to campus partners (dining, parking, event services, university recreation, etc.) Guest & Conference Services will manage your planning needs at MSU.

Disclaimer: Due to high demands of MSU facilities, there is no guarantee we can accommodate your first choice. Please list alternative preferences for housing, meeting spaces, recreational spaces, and parking. Your camp/conference is not approved by submission of this form. You will be contacted after the form has been received on if accommodations can be met.


Billing

Billing

Is the camp/conference MSU Sponsored?

If you are a MSU program, please provide your full banner account number below. This information must be provided to Guest & Conference Services for your camp/conference to be confirmed. Otherwise, it will remain as tentative until we receive all information.

If you are a non-MSU sponsored program, we require a 50% deposit for housing charges prior to or on the day of check-in. The remaining balance will be invoiced after the camp/conference has checked-out.

I understand the information above about billing and agree to the terms.

Use of University facilities by outside groups requires institutional sponsorship. Guest and Conference Services considers institutional sponsorship to include endorsement, support, and assumption of responsibility, including financial responsibility for the actions and activities or the sponsored group.


Camp/Conference

Camp/Conference Information

(not including counselors/staff)
Is this a day camp/conference?
Camp Dates
Primary Contact
Secondary Contact
Please select the age range of your group

Groups with youth under age 17 must have a minimum of 1 adult counselor for every 8 campers.

Counselors

Please indicate how many counselors will be included with your group.


Lodging

Lodging

Will your camp/conference need lodging?
These numbers should include your camp counselors. Please fill in all boxes.
Male Female Total

Number of SIngle Rooms Requested

Number of Double Rooms Requested

Wristbands Access

Each guest must have a hard key or wristband to access their residence half room. You may choose only for your counselor(s) to have access to the exterior doors.

Residence Hall Request

Please complete in order of preference. Residence halls are subject to be taken offline for normal summer projects. You will receive your final assignments when contracts are sent out in March.


Dining

Dining

Will your camp/conference need dining options on campus?
Which meals would you like and do you have preferred days and times for meals?
Which locations will you use for dining?
If you prefer another location, please let us know. Summer options for dining will be determined at a later date.

Please let our staff know if your needs include the Barnes & Noble Umble Coffee location. This will require separate funds.
Camp cash is non-refundable.


Meeting Spaces

Meeting Spaces

Will you need event space on campus?
Tell us what you need for your space.
(microphones, speakers, etc.)
(projectors, etc.)
I.E. ADA access, after hours access

Parking

Parking

Will your group need on-campus parking or rentals through Parking & Transit Services?
Tell us what you need.

Registration Information

Registration Information

Is your camp/conference registration open to the public?

We will publish your event on the MSU Summer Camps website. We can include the name, description, details, pictures, registration, etc.

Please provide information you would like published on the MSU Summer Camps website.

e.g. high schoolers, elemental schoolers, etc.
You can also email us at summercamps@msstate.edu